Club Bylaws
Wilmington Cape Fear Rose Society
Organized March 2003
Affiliated with the American Rose Society


Section 1. This Society shall be known as the Wilmington Cape Fear Rose Society (WCFRS) and it shall be affiliated with the American Rose Society.


Section 1. The object of this Society is to study, foster and encourage the culture of roses in every practicable way and exhibit roses properly conditioned and of the highest quality possible.


Section 1. All persons interested in and who grow roses shall be eligible to apply for membership.

Section 2. Application for membership shall be submitted through the Second Vice President or Treasurer, as Membership Chairman, to the Board of Directors for election.The Board of Directors may revoke the membership of any member for just cause.

Section 3. A single payment of dues shall entitle both husband and wife or other "double membership" to be listed as members if they so desire.

Section 4. Members who fail to pay dues by March 1 of any year shall be considered as having dropped their membership and their names shall be stricken from the roll.

Section 5. Members moving to other communities shall be recommended to the Society nearest their new residence, if they so desire.

Honorary Offices and Titles

Section 1. A person may be elected as an Honorary member by a two-thirds vote of the members present and voting. Such elections shall specify whether the membership is annual, terminating at the end of the current year, or for life.

Section 2. The Honorary title of President-Emeritus, as defined in the ARS Bylaws may be bestowed upon any past president the Society thus chooses to honor by a two-thirds vote of those present and voting.


Section 1. Only elective members shall vote, it being understood that husband-wife, sister-brother, etc., participating on a single membership shall have one vote each. (See Article XIII, Section 1, under dues)

Section 2. Voting shall be by ballot when there is any contest for office.


Section 1. The officers of this Society shall be a President, First Vice President, Second Vice President and a Secretary-Treasurer or Secretary and Treasurer.

Section 2. Elections shall be held at the November meeting. Officers shall be installed at the December meeting and shall hold office for twenty four months (two years), beginning the following January 1, or in emergency, until their successors are chosen.

Duties of Officers

Section 1. The President shall preside at all meetings of the Society and of the Board of Directors. He/she may call meetings of the Board of Directors at any time or meetings of the Society with the approval of the Board of Directors and shall be an ex-officio member of all committees, except the Nominating Committee. He/she shall appoint all committees not otherwise provided for in the Bylaws.

Section 2. The first Vice President shall be Program Chairman and shall plan activities of the Society. He/she shall preside when the President is absent or otherwise unable to act.

Section 3. The Second Vice President shall be Membership Chairman, and it shall be his/her duty to widen membership to include as many interested persons as possible. He/she shall preside in the absence of both the President and First Vice President.

Section 4. The Secretary and Treasurer shall keep records of all meetings of the Society, record all votes and maintain all necessary contacts with the American Rose Society. He/she shall receive and account for all funds of this Society, paying all bills by check and keeping funds of deposit in a bank approved by the Board of Directors.


Section 1. The Board of Directors shall consist of the Executive Committee (Officers) and the members of the Advisory Board.

Duties of Boards

Section 1. The Board of Directors shall plan the affairs of the Society and shall be empowered to transact any business not involving change of policy of this Society. In the event of a vacancy, the Board of Directors shall elect a member to fill the unexpired term.

Section 2. The Board of Directors shall coordinate the affairs of this Society with those of the American Rose Society, maintaining the Society’s affiliation with the American Rose Society. This board shall secure the judges for Horticulture. The Chairman of this board shall meet with judges prior to Rose Shows for orientation and instructions.


Section 1. Meetings shall be held on the designated Saturday of each month at 10:00 a.m., unless otherwise provided.Summer meetings shall be arranged in the form of garden tours at which no business shall be transacted, unless prior notice has been given.

Section 2. The Board of Directors shall meet prior to regular meetings unless otherwise provided; time and place to be determined by the President.

Section 3. The December meeting shall be the annual banquet at which time the officers shall be installed.


Section 1. A quorum for any regular meeting shall consist of a majority of those present of the active members of this Society.

Section 2. A quorum for any meeting of the Board of Directors shall consist of a majority of those present members.


Section 1. A Nominating Committee of three members shall be named at the October meeting. The chairman shall be appointed by the President, the remaining two being elected from the floor. This committee shall present a slate of suitable candidates for officers at the November meeting. Nominations from the floor are in order at this time. Any member of the Nominating Committee is eligible to serve as an officer.

Section 2. The President, with the approval of the Board of Directors, shall appoint the Standing Committee Chairmen.

Section 3. The Standing Committees shall be Hospitality, Horticulture, Telephone, News, Publications, Historian, and Rose Show Chairman.

Section 4. The terms of all committees shall expire on December 31st, if not on a specified prior date.


Section 1. Each individual member of "double membership," such as husband-wife, sister-brother, etc. (under same household), shall pay annual dues of $15.00 for membership in this Society, or they may pay $52.00 entitling them to membership in the American Rose Society, as well as this Society.

Section 2. Dues shall be payable as of January 1st and not later than March 1st or, in the case of new members, when billed by the Treasurer.


Section 1. There shall be an informative publication to be known as The Coastal Rose whose editor shall be appointed by the President and who shall serve for two years and be eligible for reappointment.

Section 2. The Coastal Rose (newsletter) shall be issued as a matter of policy, but the editor may combine issues for certain months at his/her discretion.

Shows and Exhibits

Section 1. A rose show shall be held each year on a date to be determined by the Board of Directors not later than February. The Board of Directors shall secure the judges for horticulture at this time.

Section 2. All shows shall be open to members in good standing of this Society or of any other Society or Club in good standing as recognized by the American Rose Society.

Section 3. The Show Chairman shall establish separate classes for nonmembers and novices to be eligible for any award except District and National.

Section 4. To encourage active attendance, a "Challenge" class may be established by the Schedule Chairman, eligible to members attending five or more meetings from one show date until the next. A permanent trophy should be given in this class.

Section 5. All shows shall be under the direction of the Board of Directors and the Show Committee Chairman, appointed by the President.

Section 6. Informal competition may be held at the discretion of the Board of Directors.

Parliamentary Authority

Section 1. Robert’s Rule of Order, Revised shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with the Bylaws and the special Rules of Order of this Society.

Section 2. In any case where these Bylaws conflict with the Bylaws of the American Rose Society, the latter shall prevail.


Section 1. These Bylaws may be amended at any regular meeting of the Society by a two-thirds vote of those present and voting, provided written notice has been given the membership.


  1. Call to Order
  2. Reading and Disposition of the minutes.
  3. Treasurer’s Report.
  4. Admission of new members.
  5. Reports of Officers.
  6. Reports of Boards (Board of Directors).
  7. Reports of Standing Committees.
  8. Nomination and election of Officers (November only).
  9. Unfinished business.
  10. Reading of communications by Secretary or President.
  11. New Business.
  12. Program
  13. Installation of Officers (December only).
  14. Adjournment

Return to WCFRS Home Page

Web people
Naomi Kleid and David Heath

© Copyright 1998-2009 ARS Carolina District

Last updated February 6, 2009